NYC Deadline to Provide Notice of Pregnancy Rights Expires Tomorrow

In 2013 NYC passed an amendment to the New York City Human Rights law broadening protections for pregnant workers.  The amendment requires employers to provide pregnant employees with reasonable accommodations at work.

Before passage of the amendment, pregnant employees were often not entitled to any accommodations because they did not meet the definition of "disabled" under disability discrimination laws. 

As explained in the preamble to the amendment:

"The Council finds that pregnant women are vulnerable to discrimination in the workplace in New York City.  For example, there are reports that women who request an accommodation that will allow them to maintain a healthy pregnancy, or who need a reasonable accommodation while recovering from childbirth, are being removed from their positions, placed on unpaid leave, or fired.  It is the intent of the Council to combat this form of discrimination by requiring employers to provide reasonable accommodations to pregnant women and those who suffer medical conditions related to pregnancy and childbirth.  Such a reasonable accommodation may include bathroom breaks, leave for a period of disability arising from childbirth, breaks to facilitate increased water intake, periodic rest for those who stand for long periods of time, and assistance with manual labor, among other things . . . ." (link)

The new law, which applies to employers with four or more employees, became effective January 30, 2014.  In addition, as of that date, NYC employers (with four or more employees) were required to provide a notice of these new protections to all new hires. 

The deadline to provide the notice to current employees expires tomorrow. 

Employees - if you have not received this notice your employer may be in violation of the New York City Human Rights Law.

Employers - if you have not sent this notice out yet - you might want to get started on that . . . right now.

The notice is below and an overview of the amendment is available here.

Eric Holder: Subtle Racism is the Greatest Threat to Racial Equality

Earlier today, Attorney General Eric Holder cited subtle forms of discrimination as the greatest danger to racial equality today:

"Speaking during the commencement ceremony at Morgan State University, a historically black college in Baltimore, Holder referred obliquely to a series of racially charged episodes that have “received substantial media coverage” in recent weeks — an apparent reference to the controversial comments made by Los Angeles Clippers owner Donald Sterling and Nevada cattle rancher Cliven Bundy. But Holder also said that the “outlandish statements that capture national attention” obscure a more troubling reality.

These outbursts of bigotry, while deplorable, are not the true markers of the struggle that still must be waged, or the work that still needs to be done,” he said.

“The greatest threats,” he said, “are more subtle. They cut deeper. And their terrible impact endures long after the headlines have faded and obvious, ignorant expressions of hatred have been marginalized.” (link)

The Attorney General backs me up on the importance of confronting non-explicit racism:

"Holder spoke broadly about the struggle for racial equality and what he suggested was the failure of some to fully grasp the degree to which minority groups can be marginalized. He took direct aim at the chief justice of the Supreme Court, John Roberts, who famously wrote in a 2007 opinion that “the way to stop discrimination on the basis of race is to stop discriminating on the basis of race.”

“This presupposes that racial discrimination is at a sufficiently low ebb that it doesn’t need to be actively confronted,” Holder countered. “In its most obvious forms, it might be. But discrimination does not always come in the form of a hateful epithet or a Jim Crow-like statute. And so we must continue to take account of racial inequality, especially in its less obvious forms, and actively discuss ways to combat it.”  (link)

Today's speech was given on the 60th anniversary of Brown v. Board of Education, the landmark Civil Rights rights desegregation decision.

The full transcript of the speech is available here.

Female Lawyers Still Paid Less Than Their Peers

From the WSJ:

"Despite notching significant gains in the legal world, female law-firm partners continue to lag behind their male counterparts when it comes to billing rates, commanding on average 10% less for their services, according to a new analysis of $3.4 billion in legal work.

The gap begins at the junior lawyer level, and is more pronounced among seasoned attorneys at major firms, persisting even when partners possess similar levels of experience and work in the same market, according to the review by Sky Analytics Inc., a provider of software to help companies track legal spending and invoices." (link)

Here in New York:

[T]he average male partner at a 1,000-plus lawyer firm with 13 to 24 years of experience representing investment banks was billed out at about $679 an hour, nearly 25% more than the average female partner, whose rate was $544." (link)

And as to upward advancement:

"Women make up only 17% of so-called equity partners with ownership stakes at the 200 top-grossing U.S. law firms, according to the National Association of Women Lawyers, and they are similarly underrepresented in management roles and on powerful governing committees." (link)

These number are far from encouraging.

NY Times Editorial: A New Fire Commissioner

The New York Times editorial addresses the previously covered pledge by the new NYC Fire Department Commissioner to take on the Department's past history of discriminatory hiring:

The commissioner, Daniel Nigro, struck the right tone at his appointment ceremony last week when he promised to end racial injustice in a department with more than 15,000 employees. “We must no longer wait for a judge’s ruling to tell us what fairness means,” he said. “We must get out front. We must point the way to change.” He also acknowledged that integrating the department — which is about 83 percent white in a majority-minority city — would be “a great challenge.”

. . .

Mr. Nigro clearly knows the department from the ground up. He joined in 1969 and took over the command of rescue operations on Sept. 11, 2001, when the chief of the department was killed at the World Trade Center. His long experience gives him instant credibility with the rank-and-file. It will not be easy to end discrimination in a department that has been a bastion of white male privilege for nearly 150 years. (link)

Subconscious Bias: College Professors at Top 250 Colleges More Likely to Respond to Emails From White Males

Whenever people get into a debate about the need (or lack thereof) for anti-discrimination laws I am always fascinated. 

While I firmly believe that anti-discrimination statutes are incredibly important the fact that some people disagree with me is not surprising at all. 

However, what I find fascinating are the reasons people give for disagreeing with me. 

What I have often found is that, while people in the abstract are against discrimination, and agree steps should be taken to oppose it, they tend to refuse to accept the notion that, however high-minded they may be, they too are susceptible to subconscious biases.

The result is a vague resistance to discrimination, but with an equally vague resistance to some of the measures used to fight subconscious biases that result in discrimination - including disparate impact civil rights statutes. 

These statutes provide that, even where there is no intentional discrimination, a protected group can still be subjected to discrimination because a policy has a disparate impact on that group -- and where the defendant cannot qualify for an exception -- for example in the employment law context where that policy is not job related and/or consistent with business necessity -- the policy will be found to be discriminatory.

These disparate impact statutes have been one of the best vehicles for addressing subconscious biases because they provide a methodology to remove the policies that may (often inadvertently) exacerbate the effects of such biases. 

To help underscore the importance of the above point I will provide a series of posts that address the application of subconscious biases in a variety of employment and other contexts.

The first, although not strictly an employment matter, is what I think was an ingenious demonstration of this issue.

A study sought to determine how professor response rates to emails from students varied based on the gender and ethnicity of the student.  The result, unfortunately, unsurprisingly, was that professors were significantly more likely to ignore emails from female students and/or students of color and respond to emails from white males (based on the usual gender and/or racial association of the name):

"A group of researchers ran this interesting field experiment. They emailed more than 6,500 professors at the top 250 schools pretending to be the students. And they wrote letters saying, I really admire your work. Would you have some time to meet? The letters to the faculty were all identical, but the names of the students were all different."

. . .

[W]hat they found was there were very large disparities. Women and minorities [were] systematically less likely to get responses from the professors and also less likely to get positive responses from the professors. Now remember, these are top faculty at the top schools in the United States and the letters were all impeccably written."  (link)

In short, "[w]hite men were more likely than women and minorities to receive a reply in every discipline except the fine arts, where the bias was reversed.” (link)

Business schools should take particular notice of this study:

"The business field showed the greatest disparity — 87 percent of white men received a response; compare this to only 67 percent of women and minorities who got a reply. Other disciplines such as computer science, engineering, and math also showed a significant bias against female and minority students." (link)

One of the most interesting aspects of the study is that Asian students experienced the greatest negative bias:

Previous studies of academia have shown a positive trend with Asians in higher education institutions.  Not this time.  “Among private university faculty the response rate for white men was 29 percentage points higher than for Chinese women — the greatest disparity observed . . . .” (link)

The researchers also found that "the greater the professor's salary, the greater the difference in response rate between white men and minority students." (link) Indeed, “[f]or every 13,000 increase in salary, . . . [there was a] drop of 5 percentage points in the response rate when compared to Caucasian males.” (link)

This study is a good illustration of why it is important for tools such as the civil rights statutes, and specifically their disparate impact provisions, are such important aspects of any effort to continue to address the effects of subconscious biases. 

At least for now, the substantive equality, and ability to equally access opportunity, for all Americans, other than white males, depends on them.

You can read the complete study here and listen to coverage on NPR here.

New NYC Fire Commissioner Promises to Increase Racial Diversity and Avoid Future Discrimination Lawsuits

The new NYC Fire Department commissioner promised Friday to break from the Department's past history of racial exclusion in hiring.

From the NY Times:

"The new commissioner of the New York Fire Department vowed on Friday to put an end to an era of lawsuits and court orders over the department’s persistent lack of diversity and to lead an effort to attract more minorities.

. . .

Flanked by diverse members of the newest class of recruits, Mr. Nigro, 65, described expanding diversity in the department, whose members are still about 87 percent white, as “a great challenge,” but one he would actively pursue.

“We must no longer wait for a judge’s ruling to tell us what fairness means,” he said. “We must get out front. We must point the way to change.” (link)

In March, the De Blasio administration agreed to settle a class action lawsuit alleging race discrimination in hiring by the NYC Fire Department against African-American and Latino applicants for approximately $100 million in relief to the class.

As the district court found, the NYC Fire Department's history of excluding black applicants was profound:

"Black residents make up 25.6% of New York City’s population; when this case was filed in 2007, black firefighters accounted for only 3.4% of the Department’s force. In other words, in a city of over eight million people, and out of a force with 8,998 firefighters, there were only 303 black firefighters. This pattern of underrepresentation has remained essentially unchanged since at least the 1960s." (link)

As the Second Circuit also observed, this discrimination is nothing recent, and the instant case was not the first time the department had been sued for the same reason:

"Even after [a]  1973 determination that [the NYC Fire Department] hiring exam was invalid because of a racially disparate impact the City’s percentage of black entry level firefighters has remained at or below 4 percent for several decades, and the current percentage of 3.4 percent compares woefully 20 to the 16.6 percent achieved by the city’s Police Department and the 21 61.4 percent achieved by the City’s Corrections Department." (link)

Only time will tell if the NYC Fire Department takes real steps to increase racial diversity and avoid future civil rights litigation.

NYC Ranked Best City to Work in When Pregnant

According to Tom Spiggle, a contributor to the Huffington Post, if your are reading this blog post from NYC, and pregnant, you are in the best possible place you can be – at least concerning your legal protections:

"Certainly all states are covered by federal law, which includes the Pregnancy Discrimination Act, but even this law only covers employers that have 15 or more employees -- and courts are split on what rights this act provides. Courts have held that employers don't have to make minor accommodations at work -- like allowing women to carry a water bottle to stay hydrated -- to allow pregnant women to keep working. Fortunately, a lot of states and cities are stepping up to fill the gap.

Here's a list of the top five best cities to live in if you're working and pregnant based on local regulations which protect mothers and fathers against discrimination and unfair working conditions."  (link)

 According to Spiggle, New York City comes in at #1, in no small part because of its passage of a 2013 law increasing protections for pregnant employees and another 2013 law creating additional rights to take sick leave from work, including to care for a sick family member:

1. New York City, NY

In 2013, New York City passed amendments to its Human Rights Law that require employers with four or more employees to provide reasonable accommodations to pregnant women to allow them to continue to work through their pregnancy. This protection is broader than both the federal Pregnancy Discrimination Act and the New York State Human Rights Law. But here's the kicker that gets NYC first-place billing: it requires employers with five or more employees to provide up to 40 hours of paid sick leave to care for themselves or certain family members.

So, if you are pregnant and your doctor tells you to avoid lifting heavy objects, if you live in NYC, your employer will have to accommodate that restriction. If you've also got a toddler at home who comes down with the flu and can't go to daycare, you can also get some paid leave to stay home for a few days. If you lived in a state like Virginia, your employer could fire you for refusing to come to work under those same circumstances. (link)

The De Blasio administration further expanded protections covering sick leave earlier this year:

"In January—17 days after taking office—the Mayor put forward paid sick leave legislation that expanded this right to more New Yorkers – including 200,000 of whom do not currently have any paid sick days. The law will take effect on April 1 and apply to all workers at businesses with five or more employees, encompassing those excluded under the previous legislation that applied to businesses with 15 or more workers."  (link)

The newest bill further improves on the 2013 sick leave legislation by:

• Eliminating the phase-in, which would have delayed coverage to workers at businesses between 15 and 20 workers. This means 140,000 people who would have waited until mid-2015 under the existing bill will have coverage this April. Eighty-five thousand of those workers do not currently have a single paid sick day.
• Removing exemptions for the manufacturing sector, extending paid sick leave coverage to 76,000 workers, half of whom don’t currently have any paid sick days.
• Adding grandparents, grandchildren and siblings to the definition of family members workers can legally care for using paid sick time.
• Eliminating the economic trigger that could have delayed implementation of paid sick leave based on certain economic benchmarks. (link)

As if you needed another reason to live in NYC?

Hat tip to San Francisco and Newark for second and third place. 

Even bigger hat tip to Better Balance and the many other advocacy organizations that helped get these important bills passed.

For more information about the most recent NYC sick leave law see Better Balance's summary and FAQ. 

Spiggle also has a forthcoming book titled “You’re Pregnant? You’re Fired! Protecting Mothers, Fathers, and Other Caregivers in the Workplace.”

Can My Employer Discriminate Against Me Based on My Looks?

The combination of federal, state, and city laws provide something close to comprehensive protection from employment discrimination, at least for New York City residents.  Read together, these statutes make it is illegal to discriminate based on a substantial list of protected classifications including, race, gender, age, nationality, disability status, sexual orientation, and religion to name just a few. 

But what about attractiveness? 

When you give it some thought, or at least look at the research, it quickly becomes apparent that a person’s attractiveness has a very significant impact on his or her life prospects:

"The bias in favor of physically attractive people is robust, with attractive people being perceived as more sociable, happier and more successful than unattractive people.  Attractiveness biases have been demonstrated in such different areas as teacher judgments of students, voter preferences for political candidates and jury judgments in simulated trials." (link)

The bias is so strong that one study found that even identical twins evaluate each other more negatively or positively based on small differences in their relative attractiveness: "[t]he more attractive twin assessed the other as less athletic, less emotionally stable, and less socially competent. The less attractive twins agreed, ranking their better-looking siblings ahead [of the other]." (link) 

Strikingly, these disparities appear to have very real economic effects: a study found a $230,000 lifetime earnings advantage for more attractive people compared to their less attractive peers. (link)  The one notable exception to a "beauty bias" is apparently limited to instances where women seek employment in traditionally masculine positions. (link)

But, generally, attractive individuals benefit from an attractiveness premium throughout their lives.  As a result, less attractive, but completely competent applicants and employees are not given the same opportunities, even despite equal or superior work.

That seems, at a basic level, highly unfair - but is it illegal?

Do employers and supervisors have free reign to promote, protect, and advance the employees they perceive to be more attractive, just because they perceive these employees to be more attractive?

The short answer is technically -  yes - there is no direct protection from "attractiveness discrimination" under federal, New York State, and/or New York City laws.

Nonetheless, there are still several ways that New York employees, perceived by employers and/or supervisors as "less attractive," may have a claim for employment discrimination, even under the existing legal framework.

These legal theories are not "attractiveness discrimination" cases per se, but involve instances where attractiveness "requirements" are applied unevenly, have disparate impacts on protected groups, or are used as proxies for race or ethnicity.

1. “Beauty” Used as a Proxy for Race or Ethnicity

Even while "attractiveness discrimination" is not directly prohibited, employers that exclude members of protected classes through the proxy of perceived "beauty" requirements/restrictions that are tied to racial characteristics, may be engaging in discrimination.  For example, excluding all Black or Asian applicants for a position based on a perceived lack of “beauty” -- through the illegitimate proxy of a Euro ethno-centric beauty paradigm. 

So, hiring only blonde applicants, or otherwise hiring only applicants with a racially specific "look," could result in a claim for race discrimination.  This was roughly the cause of action pursued against Abercrombie & Fitch for its previous practice of hiring only those with a "classic American look."  (link) (link)

On the other hand, if an employer hires only attractive employees, but does so while hiring both men and women, as well as applicants from varied racial backgrounds, this practice is less likely to support a claim of discrimination. 

2. Workplace Only Advances Attractive Women

Imposing an attractiveness requirement on women, but not men, with respect to hiring or advancement means the employer is treating men and women differently, which may be grounds for a sex discrimination claim.  This was the type of claim brought against airlines that imposed harsher weight requirements on female flight staff than comparable male flight staff.  (link) (link). 

3. Disparate Impact Discrimination

Another approach is a disparate impact discrimination claim.  Under a disparate impact theory of liability an employee can point to an otherwise neutral policy that they allege is the cause of a (potentially unintentional) disparate impact on a protected classification.  

For example, a female employee could point to the use of pictures in a job application and attempt to establish that this policy resulted in potentially subconscious attractiveness biases affecting which applicants are offered an interview, in a way that disparately impacted women but not men (i.e. excluding less attractive women but not less attractive men and thereby hiring a smaller percentage of female applicants).  If this policy can be isolated as the reason for a gender disparity in hiring that disadvantages women as a group, a female applicant may be able to make out an initial case of disparate impact discrimination.  The employer would then be forced to establish that the challenged policy was job-related and/or supported by business necessity. 

A Possible Solution: Pass a Law?

The state of Michigan and at least a few other localities have passed statutes forbidding discrimination based on weight, height, and/or appearance.  For example:

"The cities of Binghamton, San Francisco and Santa Cruz prohibit discrimination against weight and height as well.  Madison, Wisconsin and Urbana, Illinois have ordinances banning discrimination based on a person’s “physical appearance” and “personal appearance” respectively, while Washington D.C. prohibits all forms of personal appearance discrimination."  (link)

Although attractiveness and weight are obviously not the same thing - they are often perceived as highly correlated.  Perhaps weight discrimination would be a good starting place to start to tackle appearance discrimination.  Importantly,  obese women are often treated poorly compared to obese men:

"One recent study revealed that higher body mass is associated with reductions in women's hourly wages, family income, and probability of marriage, with obese women experiencing a 17.51 percent reduction in wages from their standard weight counterparts. In striking contrast, the only significant negative effect of obesity for men is that they are less likely to marry."  (link)

Bona Fide Occupational Qualifications

Employers can attempt to show that "attractiveness requirements" are bona fide occupational qualifications that are reasonably necessary to the normal operation of that particular business or enterprise. But that is usually hard to establish because courts apply the exception very narrowly and it also does not apply to race discrimination claims.

Obesity

It is worth noting that obesity, which is often seen as an unattractive trait (at least in American society), may, under certain circumstances, qualify as a disability under the ADA and additional state and local statutes.  When this standard is met it may provide anti-discrimination rights to an obese employee.

Conclusion

Why does this matter?  Is contemplating attractiveness discrimination statutes taking anti-discrimination protections a bit too far?

While it is may be a complicated issue I don’t think so.  I like Ruth Graham’s explanation:

Our preference for beautiful people makes us poor judges of qualities that have nothing to do with physical appearance—it means that when we select employees, teachers, protégés, borrowers, and even friends, we may not really be making the best choice.  It’s an embarrassing and stubborn truth—and the question is now whether, having established it, social researchers can find a way to help us level the playing field. (link)

Perhaps New York State or New York City should start with passing a weight discrimination statute to begin to address appearance discrimination.  Would it really hurt anybody to protect overweight individuals from employment discrimination?

Would the sky really fall if we took that step in New York?

I think it's likely to stay put.

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